The decisions between the ERP and the shop floor
The ERP may hold a purchase order while a revised supplier date sits in email and the production plan lives in a spreadsheet. A purchase manager needs to connect those facts before choosing a response. A useful workflow can prepare that comparison and show where the records disagree.
The first scope should name the decision it supports. A supplier follow-up, a purchase review and a quality exception summary use different records and need different reviewers. Keeping the task bounded makes it possible to test the output against work the team already understands.
| Task | Records to assess | Reviewer |
|---|---|---|
| Supplier follow-up | Open order, supplier correspondence and current delivery requirement. | Purchase manager |
| Purchase review | Request, quotes, available stock and approval policy. | Authorised budget owner |
| Quality exception summary | Inspection records, lot identifiers and recorded status. | Quality lead |
| Plant report | Agreed production figures, downtime records and outstanding issues. | Plant head |
Check ERP exports and operational records
We inspect representative exports before confirming an integration. Purchase orders, receipts and stock records need reliable identifiers, units and timestamps. Supplier correspondence must be matched to the right order, and a production plan needs an authoritative version.
An export can be sufficient for a bounded review, but the output must show how current it is. Ongoing connections, write-back and their permissions are separately assessed. Branch or shift messages require an authorised route into the workflow; access to group chats is not assumed.
Prepare a supplier follow-up
Consider an illustrative delay: a supplier proposes moving a delivery to Monday while the latest plan requires the material on Thursday. A draft can bring those records together and ask whether a partial delivery is possible. It should not assume an alternative material or supplier is technically approved.
Match the order
Identify the supplier, order line and revised delivery date.
Check the requirement
Compare the current plan and stock snapshot, flagging missing or stale inputs.
Prepare options for review
Draft a factual supplier query and identify questions the planner must resolve.
Decide
The purchase manager and planner confirm the next step before any communication or order change.
The same preparation pattern can support a purchase package or weekly report. A quality summary should report the status in the inspection record and flag discrepancies. It must not infer that a lot is safe to release because an issue is absent from a spreadsheet.
Set boundaries for sensitive plant data
Formulations, drawings and process records may have restrictions that determine whether a proposed workflow is feasible. Assess where the application, models, indexes, logs and support access would operate. An on-site processing requirement needs confirmation across the entire design, not only the server hosting the interface.
Start with redacted operational examples while that review is unresolved. The security page explains the data-flow and access questions. The examples here support preparation and review; they do not provide autonomous machine control or authorise production and quality decisions.
What Genaima did at ChemTech Prochimica
For ChemTech Prochimica, Genaima connected scattered operational information and designed AI-enabled workflows for visibility, decisions and execution across the business. The published project note describes that scope.
A new manufacturer's workflow should be evaluated against its own data and process. The project note is a reference for the kind of work, not evidence of a specific saving or a promise that the same configuration fits another plant.
Questions plant and operations heads ask
Do we need an internal data team?
A workflow owner and someone who understands the source records are essential. We assess the implementation work with your team; dedicated AI specialists are not a prerequisite for the first conversation.
Which ERP is supported?
We need to inspect the fields, exports or documented interfaces available in your installation. An ERP name does not guarantee that the required records are accessible or consistent.
Can it release lots or place orders?
Those actions are outside the review examples described here. The responsible quality, production and purchasing teams retain their existing authority and controls.
How do we judge a pilot?
Measure whether it identifies the right records, shows missing information and reduces preparation effort without increasing review corrections. Include a revised order, a missing stock record and conflicting dates in the test set.
Can we retain the current systems?
We begin by checking their available features and records. The implementation process focuses on a defined workflow rather than assuming a system replacement.
Launch your autopilotDescribe the report or supplier review your plant team has to assemble manually.